Best Window Cleaning Software in 2025: Honest Comparison from a 16-Year Pro

# Best Window Cleaning Software in 2025: Honest Comparison from a 16-Year Pro

I've run my window cleaning business on paper route sheets, Excel spreadsheets, Google Calendar, Jobber, Housecall Pro, and finally built my own solution (Sergio) because nothing else worked the way I needed it to.

This isn't a sponsored review. I'll tell you when competitors do something better than my own software, and I'll tell you exactly where the big, generic platforms fall short for our trade.

Here's the TL;DR if you're busy:

Solo operator on a budget? Sergio Basic ($25/mo founder pricing, $100/mo regular) or Google Sheets.
Teams of 3-10? Sergio Professional ($50/mo founder pricing, $200/mo regular) or Jobber ($169/mo + per-user fees).
Large operations (10+ crews)? Sergio Business ($100/mo founder pricing, $400/mo regular, unlimited users) or ServiceTitan (expensive).
Multiple trades (HVAC, plumbing, etc.)? Jobber or Housecall Pro are a better fit.

What Window Cleaning Software Actually Needs to Do

Before we compare, let's set a baseline. What do we really need?

Must-Haves (The Dealbreakers)

Customer Management (CRM): You need contact info, job history, and notes.
Scheduling & Routing: A calendar that clusters jobs by area and a mobile app that works offline. Cell service is never good 30 feet up on a ladder.
Quoting & Invoicing: Professional quotes, online acceptance (e-signatures), and automated payment reminders.
Payment Processing: Simple credit card & ACH.
Customer Portal: A place for customers to book, pay, and see their history without calling you. This alone cuts your admin time in half.

Nice-to-Haves (The "Pro" Features)

Window-specific pricing like story count calculators and glass rail linear footage.
Weather integration with a 14-day forecast that warns you about rain.
QuickBooks integration to stop double-entry.
White-label branding so your portal looks like your company.

What You Don't Need (Marketing Fluff)

AI-powered chatbots. It's overkill for a local service business.
50+ integrations. You'll only use two: QuickBooks and Stripe.
Built-in marketing automation. Just use Mailchimp if you really need it.

Platform #1: Sergio (Yes, I Built This)

Full disclosure: I'm the founder. I'm biased, but I'll be straight with you. I built this because I was losing money on every other platform and I got angry enough to fix it.

What Sergio Does Well

Story count quoting with automatic multipliers. This is it. This is the thing. Every other platform makes you do the math in your head or on a calculator before entering the number. Sergio knows a second-floor window in your region is 1.5x. A third floor is 2x. You pick the window count and the story, it gives you the price. That's 2 minutes saved per quote. Over a year, that's days of your life back.
Weather integration that actually reschedules jobs. Rain forecast for Thursday? It flags it Wednesday morning. I call the customer before they've even planned their day. "Hey, looking at rain Thursday. Can we slide you to Friday instead?" Nine times out of ten they say yes. You're not scrambling on Thursday morning. You're not losing the revenue.
Offline-first mobile app. Most crews are 20-30 feet up a ladder when they need to check a job. If your app needs internet, they can't see what they're supposed to do. Sergio's iOS app works in airplane mode. You're offline half your day and it doesn't matter.
No per-user fees. This one matters more as you scale. When you hit 3 crews, Jobber is charging you ~$500/month in per-user fees. With Sergio's founder pricing, you're at $100/mo (Business plan, unlimited users).

What Sergio Doesn't Have (And Why)

Android. We're iOS-only right now. Android's on the roadmap for 2026, and yeah, that's frustrating if you're a team that uses both. If you need Android today, you need Jobber.
50 integrations. We have QuickBooks, Stripe, Google Maps, Zapier (coming soon). I built this for window cleaners, not to compete with the integration marketplace. If you need something specific that we don't have, email [email protected] and I'll tell you if it's coming or not.
24/7 phone support. It's me and two other people answering emails. You'll get a real answer, not a script. But it might be 4 hours, not 4 minutes. That's the trade-off of a small company.

The Honest Take: If you clean 100% windows and you're tired of fighting generic software, this is built for you. If you also do gutters, pressure washing, and HVAC installs, Jobber's flexibility will save you headaches. If you need Android today, Jobber wins.

What Changed for Me: I switched my multi-crew operation from Jobber to Sergio (yes, my own software, I know). The benefits I hit immediately: no more manual story-count math, no more panic-rescheduling in the rain. My crew stopped calling about the app freezing in dead zones. That's the stuff that mattered.

Platform #2: Jobber (The 800-lb Gorilla)

Website: getjobber.com
Pricing: $49-$349/mo base + $15-$40 per additional user
Best For: HVAC, plumbing, electrical, and mixed-trade contractors. Multi-crew window companies with unlimited budget.

What Jobber Does Well

Android exists. If half your team uses Android and half iOS, Jobber works for both. Sergio doesn't, yet.
It's rock solid. 99.9% uptime, 24/7 support (actual humans), and they've been around long enough to handle edge cases.
Integrations everywhere. Zapier, QuickBooks, Mailchimp, Xero—if you need it connected, Jobber probably connects to it.

Where Jobber Falls Apart for Window Cleaners

Jobber is built for HVAC and plumbing. When you use it for window cleaning, you're fighting the system constantly.

Story count pricing is manual. Every quote, you're doing the math. Jobber doesn't know what a second-floor multiplier is. Create a custom field? Sure. But now you're doing the calculation every time. That's friction.
No weather integration. Rain's coming Thursday. You're checking the forecast yourself and manually calling customers. It's reactive, not proactive.
Per-user fees destroy margins. This is where it gets real.

The Math:

Solo operator: $49/mo (Sergio Basic: $25/mo founder pricing, $100/mo regular)
5-person team: $169/mo base + 3 extra users @ $29 each = $256/mo (Sergio Professional: $50/mo founder, $200/mo regular — that's $206 cheaper with founder pricing)
15-person team: $329/mo base + 10 extra users @ $29 each = $619/mo (Sergio Business: $100/mo founder, $400/mo regular — that's $519 cheaper with founder pricing every month)

At 15 people, you're paying Jobber an extra $4,800 per year for the privilege of adding staff. That's a full-time person's salary difference.

Pick Jobber If:

You run 5 different trades and window cleaning is just one of them. Jobber's designed for that chaos.
You need Android right now and can't wait for 2026.
You need 24/7 phone support and you have budget for it.

My actual take: I used Jobber for two years. It's reliable and well-built. But for window cleaning specifically, you're paying for features you don't need and getting none of the features you do. The per-user fee structure also means the bigger you grow, the more it hurts. That's by design—they want you to stay small or pay enterprise prices.

Platform #3: Housecall Pro

Website: housecallpro.com
Pricing: $59-$499/mo + per-user fees
Best For: HVAC, plumbing, maybe electrical. Not window cleaning.

What Housecall Pro Does Well

Beautiful UI. It looks modern and professional. Customers appreciate it. There's a reason they've raised serious VC money.
Payment options. Built-in ACH, payment plans, flexible invoicing. If your customers want financing options, Housecall Pro makes it easy.

Why It Fails for Window Cleaners

The app requires internet. This isn't an edge case. This is the deal-killer.

You're 30 feet up on a ladder in a new subdivision. Cell service is spotty or nonexistent. You pull out your phone to check the job details and... nothing. The app won't load. You can't see the next job, you can't mark this one complete, you can't create an invoice. You're dead in the water.

I tested this myself on multiple jobs. It's not a bug, it's the architecture. Their app is cloud-only.

No window-specific workflows. Like Jobber, it's built for plumbers. Story count? Custom field. Weather integration? Not a feature.
Per-user fees plus nickel-and-dime charges. Base cost plus extra for SMS, extra for certain features. The pricing page doesn't make it obvious.

5-person team: $249/mo base + SMS fees (Sergio Professional: $50/mo founder pricing, $200/mo regular)
15-person team: $499/mo base + $30/user for extras = ~$799/mo (Sergio Business: $100/mo founder pricing, $400/mo regular)

When to Pick Housecall Pro Over Sergio

You need perfect 5G coverage everywhere you work, and you prioritize a polished UI over offline functionality. That's it. For window cleaners, that's almost nobody.

My take: Housecall Pro is well-funded and well-marketed. But the offline issue isn't a limitation—it's a fundamental decision they made. For field services where you're working in spotty coverage, that decision is a problem.

Platform #4: Manual Setup (Google Sheets + QuickBooks)

Cost: $0-$20/mo
Best For: Brand new operators, testing the market.

What You Get

Google Sheets for your customer list, Google Calendar for appointments, and QuickBooks Online for invoicing ($20/mo).

Pros: It's the cheapest way to start.
Cons: It's 100% manual. No automation. No routing. No customer portal. If you forget to follow up on a quote, that money is just gone. You will absolutely lose your mind trying to scale past 15 customers.
My Take: Fine for your first 3 months. After that, you're either paying for software or you're just buying yourself a low-paying, high-stress job.

Platform #5: ServiceTitan (The Enterprise Option)

Website: servicetitan.com
Pricing: $5,000-$15,000+ per year (they don't publish pricing)
Best For: Large HVAC/plumbing companies with $5M+ revenue.

This is the final boss. It does everything: CRM, dispatching, inventory, call center integration. It's also overkill and way too expensive for 99.9% of window cleaners. If you're running 20+ crews and have $10M in revenue, you can look at this. Otherwise, don't even bother.

Head-to-Head Feature Comparison

Real-World Recommendations by Business Size

Solo Operator (Just You)

Best pick: Sergio Basic ($25/mo founder pricing, $100/mo regular)
Alternative: Jobber Core ($49/mo) if you need Android today.
Budget Option: Manual setup for the first 90 days.
Why? At this stage, every dollar matters. You need pro features (routing, online pay) without a pro price tag.

Small Team (2-5 People)

Best pick: Sergio Professional ($50/mo founder pricing, $200/mo regular, up to 5 users)
Alternative: Jobber Connect ($169/mo + $20/user = ~$256/mo)
Don't Use: Housecall Pro (the offline issues will drive your crew insane).
Why? You need reliable mobile apps, route optimization to maximize jobs per day, and a customer portal so you're not answering calls 24/7.

Growing Business (6-15 People)

Best pick: Sergio Business ($100/mo founder pricing, $400/mo regular, unlimited users)
Alternative: Jobber Grow ($329/mo + per-user fees = $600-$800/mo)
Why? This is where per-user fees just destroy your profit. An unlimited-user plan is a no-brainer. The white-label branding also makes you look more professional.

Large Company (15+ People, Multi-Location)

Best pick: Sergio Enterprise (custom pricing, contact sales)
Alternative: ServiceTitan ($800+/mo) or a custom-built solution.
Why? You've outgrown small business software. You need multi-location support, deep custom reporting, and API access.

Migration Guide: Switching Software

If you're already on another platform, don't panic.

Export Your Data: Get your customer list (CSV), outstanding invoices, and quotes. They are legally required to give you this.
Plan the Transition: Run both systems for 2 weeks. Import your data into the new one.
Notify Customers: Send a simple email: "We're upgrading our system, so you'll now get emails from our new software."
Train Team: This takes 1-2 hours, max.
Cancel Old System: Done.

I've talked to dozens of cleaners who've migrated. The #1 feedback is "I wish I'd done it sooner."

The Real Cost of Using the Wrong Software

Wrong software creates problems that cascade:

Manual workarounds take time. Every quote, you're doing the story count math. Every quote, you're copy-pasting the same info. That friction adds up. You could be talking to customers instead.
Forgotten quotes leave money on the table. No automated follow-up system? You'll forget about quotes. I have. It happens. A quote management system catches that.
Poor routing means driving instead of working. The app shows your crew which job is next based on what you want instead of what makes sense geographically. You're driving more and working less.
Team frustration is silent until good techs leave. An app that requires constant internet, or a system that doesn't understand their trade, makes them feel like the tools are against them. They leave. Then you're training someone new for three weeks.

The wrong software doesn't just cost you money—it costs you time, energy, and good people.

Conclusion: Pick the Right Tool for Your Business

There's no perfect software. The right one just has to fit what you actually do, not force you into someone else's workflow.

100% window cleaning, 1-15 people? Sergio.
Multiple trades, need Android now? Jobber.
Extreme budget, fewer than 5 jobs per week? Google Sheets and QuickBooks are fine for now.
Enterprise revenue, multiple locations? ServiceTitan.

But here's the thing: You have to use something. Pen and paper doesn't scale. Spreadsheets don't scale. Memory definitely doesn't scale.

I spent five years on paper. I'd write job details on a route sheet, stuff it in my truck, and half the time I'd either forget where I was supposed to be or call a customer about something I'd already documented. I left money on the table constantly—forgotten follow-ups, customers I meant to reach back out to, basic data I couldn't find when I needed it.

The software you pick matters less than actually using software.

Try Sergio live demo: my.sergio.app (credentials: [email protected] / sergiodemo) Questions? [email protected] (I read every message)

Cody 16 years window cleaning, 2 years software frustration, 1 year building what I needed

Addendum: Frequently Asked Questions

Q: Why did you build your own software instead of just using Jobber? A: I tried. For 2 years. Every time I quoted a 3-story building, I had to pull out my calculator to add the story-count multiplier, then enter the total. Every time it rained, I had to manually call 10+ customers. I was spending 10 hours a week on admin that should have been automated. Jobber is great for HVAC, but it's not built for window cleaning. So I built what I needed.

Q: Is Sergio just for window cleaners? A: Yes. We're not trying to be everything to everyone. If you also do pressure washing or gutter cleaning, that's fine—you can still use Sergio. But if you're primarily a plumber, use Jobber.

Q: What if Sergio shuts down? Will I lose my data? A: Fair concern, especially with a new company. First, you can export your data (all customers, jobs, invoices) to a CSV at any time. You own it. Second, I'm building this to run my own business on, so it's not going anywhere.

Q: Can I switch from Jobber/Housecall Pro mid-month? A: Yes. Most platforms will prorate your refund. Export your data, import it to the new system, and cancel your old one. You might lose $20-30 in the transition. You'll save that in the first week of not paying per-user fees.

Q: Do you offer a free trial? A: We offer an interactive live demo you can try right now without signing up. Visit my.sergio.app (login: [email protected] / sergiodemo) or click "Try Demo" on the home page. This lets you explore the full platform risk-free. When you're ready to start, we offer a 30-day money-back guarantee—try it for a month, and if it's not saving you time and money, get a full refund, no questions asked.